Project Selection Tool
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Evaluation Tips & Tools
| Project Selection: How to Rate, Rank & Compare | Printer Friendly Version  |
Too many Choices and not enough Resources to do them all
Project selection - rating, ranking, comparing and selecting which projects to support - is a difficult task faced by many managers in many organizations. Your staff believes that the projects they bring forward will help the organization achieve its goals and will add to the bottom line. Now you have to make a choice because you can’t afford to support all of them.
In the past when the proposed project quality was inconsistent, ranking and selecting the proposed projects to help achieve organizational goals was a relatively easy task and selection of the best proposals was not difficult.
Today your staff has learned what defines a good project and that the project has to impact the bottom line of the company. Evaluating, ranking and selection of those projects that will help the organization achieve its goals as well as its social responsibilities has become difficult and time consuming. You not only have to look at the Attributes of the Projects, but there are also multiple results or Project Impacts that need to be considered. Probably the most important criteria that should be considered in the evaluation, ranking and selecting projects can be as summarized in the three column table below that considers both sides of the evaluation challenge: the Project Attributes and what the Project Impacts will be.
Project Selection Criteria
Project Attributes Doing the Project Project Impact
To Evaluate and develop a Ranking for the Selection of your Projects choose an A, B, C or D rating for each criterion in our free software tool and insert them into appropriate evaluation screens. Then print out the report for each project and compare the results, make your ranking and select those projects that will help your organization achieve its goals.
The evaluation results will give you a grid that shows how well a project meets your Project Attributes and Project Impacts and will also give you a single overall score for the project that will allow you to rank the proposed projects so you can select the ones that you have the capacity to support. The results will also give you a Project Profile that shows the strengths and weaknesses of the proposed project to assist the project proponents in improving their proposals.
Go ahead, give it a try and evaluate a project using this criteria.
to download a demo Project Ranking and Selecting software tool from ProGrid Evaluation Solutions. After you see the results (example shown below) for a project that on average meets your expectations but can be improved by strengthening the plans for the Transfer/Adoption of the new Technology/Knowledge, you will be back to evaluate and rank your other project proposals and make an informed selection of projects you can support.
Sample Project Selection Criteria (for rating, ranking & comparing)
click '+' to expand
The Proposal |
Project Attributes |
The proposal for the proposed project should be new, innovative, and pro-active and advance the current status. The proposal:
A. Supports an existing initiative.
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The Team |
Project Attributes |
| The Team includes all the human resource capabilities required to achieve the project outcomes. The team has:
A. Some experience in this type of project, but of this size and scope. A project manager has been identified.
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Validation |
Project Attributes |
Validation refers to confirmation that the project concept is sound and can successfully be carried out. For the proposed project:
A. The concept has had a limited amount of testing.
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Project Plan |
Doing the Project |
The project plan refers to the steps that have been outlined to complete the project on-time and on-budget with specified deliverables.
A. A draft plan for completing the Project has been prepared.
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Capacity |
Doing the Project |
| The facilities, infrastructure and resources that are available to the project team are:
A. Probably inadequate to complete the work planned.
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Transfer/Adoption |
Doing the Project |
Target recipients for the project results should be identified and included in the project.
A. A presentation of the project results to interested potential adaptors is included in the project plan.
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Financial |
Project Impacts |
The results of the project are expected to:
A. Provide financial returns equal to or of lesser value than the expenses required to carry out the project.
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Environmental |
Project Impacts |
Compared to existing practices, the results of the proposed project will:
A. Have a negative environmental impact affecting a large area.
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Technological/Business |
Project Impacts |
The proposed project outcomes:
A. Will have minor technological or business impacts.
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